Not to worry. He is going to stay on as new Ensign Character.
But he has more RL stuff, and can't be recruitment officer anymore.
The recruitment officer:
1) Posts in the recruitment thread to answer new recruits applications.
2) Sends them a PM asking several questions. A form, really.
3) Evaluates the response, then sends them another form if accepted. A good application, he can just accept. A marginal one, I'm asked about. That form explains all they need to know to start about BAF.